BY-LAWS OF THE U.S.S. THE SULLIVANS DD537/DDG68 ASSOCIATION
Section 1 NAME
U.S.S. THE SULLIVANS DD537/DDG68 ASSOCIATION herein after referred to as the Association.
Section 2 PURPOSES
A Non-profit benevolent association to promote the memory of the five Sullivan brothers who gave their lives while serving in U.S.S. JUNEAU during WWII. Periodic reunions will be scheduled to foster fellowship and camaraderie among ship’s complement and families of all U. S. Navy ships named THE SULLIVANS.
Section 3 ELIGIBILITY FOR MEMBERSHIP
SULLIVAN FAMILY members are automatically members of the Association. Sullivan Family members are defined as being Lineal Descendants of Thomas and Alleta Sullivan of Waterloo, Iowa. Spouses of lineal descendants are considered Sullivan Family members.
FORMER AND CURRENT SHIP’S COMPLEMENT of all U. S. Navy ships named THE SULLIVANS are eligible for membership in the Association. Spouses of members are considered members. Descendents of members are also eligible for membership.
HONORARY MEMBERSHIP shall be restricted to those individuals who have a special and outstanding connection to the Sullivan Family or to any U. S. Navy ship named THE SULLIVANS or to the Association. Any member proposing an individual for Honorary Membership must submit the name and reasons for such nomination to the Secretary of the Association at least sixty days prior to any Business Meeting. Such nomination shall be approved by the Executive Committee before it may be presented to the membership. Honorary members are not eligible to serve on the Executive Committee.
Section 1 ELECTIONS OF OFFICERS AND BOARD MEMBERS
The President will appoint a nominating committee to present a slate of Officers and At-Large Executive Board members at the next Reunion Business Meeting. The presiding officer will also invite other nominations from the floor.
Officers, Executive Committee and At-Large members will be elected by majority vote of the members present at the Business Meeting. A term in office is from one reunion until the following reunion, usually two years, or until an election can be held.
Section 2 ELECTIVE OFFICERS AND EXECUTIVE COMMITTEE MEMBERS
The following Officers of the Association will be elected: President, Vice-President, Secretary, and Treasurer.
The President shall not be eligible for election for a third term which immediately follows two consecutive terms in office. All other officers may be reelected without restriction, upon their consent.
The Executive Committee will consist of:
The current Officers.
The Founders of the Association, Robert Sander, Charles McCarty and Paul Fant, shall continue to serve through three elected “At Large” Executive Committee positions.
The immediate Past-President (s), who shall serve for a term of four years.
If any Officer, or member of the Executive Committee is unable or unwilling to complete his/her term, the President shall appoint a member to serve the remainder of that term.
Section 3 DUTIES OF THE OFFICERS
The President shall preside at all meetings, call special meetings of the Executive Committee when necessary (may be conducted by telephone or via e-mail), appoint special committees and convene the Executive Committee.
The Vice-President shall assist the President and preside at meetings in the president’s absence.
The Secretary shall maintain the following rosters: Active, Deceased, Supplemental, All-Time Reunion attendees; a record of Executive Committee and General Business meetings; publish General Business meeting proceedings in the next newsletter following the meeting; maintain officer listing and By-Laws, create and publish the Association Newsletter, answer phone, mail, and e-mails requesting information.
The Treasurer shall receive all revenues and disburse funds as directed by the Executive Committee. Funds for routine activities of the officers, such as, mailings, newsletters, telephone will be reimbursed by the Treasurer upon submission of receipts or expense voucher. A Treasurer’s report will be included in the newsletter annually.
At-Large members of the Executive Committee represent our departed Founders. They shall be selected from members of the Association who have shown active participation, leadership, and are recognized by the Executive Committee as having sound judgment. Active Participation is defined as attendance at reunions and/or special events. Leadership shall mean having been an Officer.
At-Large members shall provide advice and assistance to the Officers as required. Although each is entitled to a full vote on all matters, if a difference in interpretation or a voting deadlock occurs, a majority At-Large vote shall resolve the issue/s.
The Executive Committee shall provide advice and assistance to the President and shall act in matters that occur between reunions, such as, requests for grants for special activities, organizations, etc. All requests for amounts greater than $500.00, except for newsletter printing and mailings, will be referred to the full Executive Committee for approval by majority vote.
Section 1 REUNIONS AND MEETINGS
Any member is encouraged to propose a site for a forthcoming reunion to the Secretary thirty days prior to the next Reunion Business Meeting. The member’s proposal should include data on hotel accommodations and activities available at the proposed site.
The Association shall schedule its next reunion at a location chosen by members present at a Reunion Business Meeting. The selection of the reunion location shall be by majority vote. Members will also choose the Chairperson for the next reunion. Special event reunions can be scheduled by a vote of the members or by majority vote of the Executive Committee.
The Reunion Chairperson shall be responsible for setting the date of the next reunion. The Reunion Chairperson shall be responsible for planning, and execution of all actions required to schedule and conduct the next Reunion of the Association. The Reunion Chairperson may appoint other members to the Reunion Committee. The committee will promote attendance, arrange for hotel accommodations, banquets and Common meals, arrange for entertainment and activities, arrange the agenda for all meetings and banquets and disseminate sufficient information to encourage attendance by members of the Association. Level of charges will be set so that anticipated income at the reunion is sufficient to cover all expenses. The Reunion Chairperson will manage their own account for each reunion. Initial seed money for the reunion will be provided by the Treasurer. Excess income from the reunion will be transferred to the Treasurer as soon as all bills have been paid. Any reunion deficit will be covered by the Association.
Section 1 MEMBERS RESPONSIBILITIES
All members are encouraged to assist in locating shipmates and provide addresses and other information to the Secretary. Members should inform the Secretary promptly of accidents, illnesses, and deaths of shipmates and their spouses, as well as their own changes of addresses and those of other members.
While acting in the name of, or as an agent for the Association, no Member of the Association, whether or not an elected or appointed officer, shall engage in any activity for profit or other personal benefit in the conduct of any business or personal transactions or dealings, without the express approval of the Executive Committee.
Section 2 DUES
Members are encouraged to make an annual contribution of $10.00. Notice of dues will be included in the first newsletter each year. There will be no mandatory dues. Enclosed with each dues notice will be the member’s information on file with the Secretary. Members are strongly encouraged to update the information, if necessary, and return it to the Treasurer.
Section 1 CHANGES IN BYLAWS
These By-Laws may be amended by a majority vote of the members present at a Reunion Business Meeting. Such changes must be submitted in writing to the Secretary at least one month prior to the Business Meeting, and presented by the submitter (or a designee) at the meeting.
Section 2 CONDUCT OF BUSINESS MEETINGS
Procedure and discussions at the Reunion Business Meetings shall be in accordance with these By-Laws and Roberts Rules of Order.
Section 1 DISSOLUTION
Should this Association at any time in the future decide to disband, dissolve or liquidate, then any funds of assets belonging to this Association shall be donated to the Buffalo & Erie County Naval & Military Park after any and all debts and/or obligations owing have been met.
The Sullivans By-Laws as amended by the members 9-24-2011